After
putting myself into the "event coordinator" role for a few
mixed-surface rides, when my place of (daytime) employment was looking
for people to help organize a cycling event, my friend threw me under
the bus and suggested I would be a good resource.
It
turned out to be a good thing. Not that it wasn't without some time
commitment, but having myself and another racing cyclist helping out
made the entire event come off smoothly. The folks who were initially
putting on the event had big ambitions -- I told them that it would be a
miracle if they got 25 riders on this first-time event.
My
main duties (along with Russell Clark, who put on the CL100CXTTWC last
December) were to scout out a route (that's poetry, by the way), suggest
signage, and note where it would be good to have volunteers. Also, we
secured a shop to come out for assistance on bike support.
Russ
and I are both very familiar with the service road network on the
company property, and we arranged a 7.5 mile route within the confines
of the outer fences, minimizing the amount of two-way traffic. Sure,
there are a couple challenging spots where some folks may have to get
off and walk, but this isn't a race, and there are no ego points on the
line. It is for the most part beginner-friendly as long as one is not
trying to break any speed records.
Just
a few weeks before event day we had a storm blow through, which dropped
several trees across our chosen path. Where these trees fell across the
fences, the maintenance crews were very quick to clear them. But there
were a couple that fell on less-well-used dirt roads. I volunteered to
come out on my own time and cut them out, but I think that violated
several company policies and a few union rules, and my request for
permission quickly elevated to high levels of management. Our contracted
grounds crews must have been on it post-haste, because my recon ride
two days before the event revealed a completely clear path.
One
wrinkle came up the day before the ride, when the "leadership team"
announced a barbeque for several work groups RIGHT on top of the time
slot for the ride. This is the same "leadership team" that was
supposedly pressed by the upper management to support this ride. Of
course, since that very same upper management couldn't make it to the
ride, it should come as no surprise that none of the other leadership
would be there. As of 2 days prior, we were at a total of 15 for the
daytime slot.
The
morning of the ride came, and was spent marking the course and placing
signs. Rain had fallen overnight, but not enough to make the wetter
areas of the backwoods muddy yet. It looked like things would actually
come together.There were a few challenges with some painted arrows being
driven over, and thus disappearing, but some extra color kept things
well marked.
We
had a dozen riders show up, and I followed the last riders through the
loop. Yes, it was slow going, and several times I tested my track
standing. But no one got lost, no one got hurt, and the reports I've
received so far say that everyone had fun.
That makes it all worth while.
Who knows, I might just do it again.